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With the transition to CCRS, manifest requirements are changing & we're staying agile to address those changes. Our focus is developing a simple workflow to allow for easy document submission, data import, and back-end reporting so you can remain compliant. Read more about the submission process in our CCRS FAQ.
New Transportation Manifest & Format
With the transition to CCRS, there is a change to the way that manifests are formated and how the information is presented to your store by your vendors. See the look of the new transportation manifest below.
Under the All Items section, you'll see a line for each item on the manifest. Each line will follow the same format as seen below:
| Sub-category | Unique ID | Quantity | Medical = (Yes/No) | Unit of Measure | Inventory Name | Strain | Weight per Unit, Servings per unit, or Serving Size | Inventory |
| Hydrocarbon Concentrate | 500004 | 22 | NO | each | Blueberry BHO | Blueberry | 1 g | Dabs - Blueberry Ethanol Concentrate |
Prevent Compliance issues by following these Best Practices
- Compare your Manifest and Invoice to confirm if the manifest has any glaring errors around quantity, unit of measure, weight, inventory type, etc. compared to the invoice.
- Unit of Measure should always be each.
- If there are major discrepancies in Sub-Category, Unique ID, Quantity, Unit of Measure, and/or Weight Per Unit, inform the vendor and have them re-manifest the products with accurate details.
- Unit of Measure should always be each.
- Weight Per Unit may be manifested to you as serving size rather than the compliance-related net weight of the product. If the information on the manifest does contain mg weights, refer to the product packaging to obtain the accurate net weight.
- If the Weight Per Unit listed does not match the product received, for example, the manifest says 10mg but the product is really 100mg, then you'll need to report this to the vendor in order for them re-manifest with accurate details.
- Why re-manifest? Since you're required to keep these manifests for your records, in the case of an audit the document won't match what's been accepted so it helps you store stay compliant if the paperwork matches the product received. With these changes, you can ask for a new manifest and enter the product into KlickTract without waiting. Previously you may have needed to fully reject and hold until a compliant manifest is produced. As always, please reach out to your LCB Officer if you have more specific questions or would like clarifications.
- If the Weight Per Unit listed does not match the product received, for example, the manifest says 10mg but the product is really 100mg, then you'll need to report this to the vendor in order for them re-manifest with accurate details.
- While entering your products into KlickTrack, keep one of each item handy for ID and detail verification.
- Go slow and double-check your work before saving the manifest.
